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Community Services Block Grant Discretionary Awards_Community Food and Nutrition

Published on AidPage by IDILOGIC on Jun 24, 2005

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Reports

(1) Formula Grants: States must prepare a final report on the use of formula grants of Community Food and Nutrition funds 90 days after the end of the grant period. (2) Direct Grants: Competitively-awarded direct grant recipients are required to file semi-annual financial and program progress reports and a final narrative report summarizing the activities and accomplishments of the project in relation to the work program approved by OCS.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised June 27, 2003)" Audits of States, Local Governments and Non-Profit Organizations," Non-Federal entities that expend $300,000 ($500,000 for fiscal years ending after December 31, 2003) or more in a year in Federal awards shall have a single or program-specific audit conducted for that year in accordance with the provisions of this part. Non-Federal entities that expend less than $300,000 ($500,000 for fiscal years ending after December 31, 2003) a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in section .215(a), but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and General Accounting Office (GAO).

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).

Records

(1) Formula Grants: States receiving formula grants are required to keep records sufficient to permit preparation of required reports and to permit tracing of funds to a level of expenditure adequate to insure that funds have not been spent unlawfully. (2) Direct Grants: Recipients of competitively-awarded direct grants are required to keep all financial and program reports necessary for program review and audit to insure that funds have been expended in accordance with grant terms and conditions. Records must be kept on file for at least 3 years.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.