Community Services Block Grant Discretionary Awards_Community Food and Nutrition

Published on AidPage by IDILOGIC on Jun 24, 2005

Purpose of this program:

To provide for community-based, local, statewide and national programs which: (1) Coordinate existing private and public food assistance resources to better serve low-income populations, whenever such coordination is determined to be inadequate; (2) assist low-income communities to identify potential sponsors of child nutrition programs and initiate new programs in underserved or unserved areas; and (3) develop innovative approaches at the State and local level to meet the nutritional needs of low-income individuals.

Possible uses and use restrictions...

(1) States receive Community Food and Nutrition funds for Statewide Community Food and Nutrition initiatives, which must be subgranted to eligible agencies. (2) Federal funds are competitively-awarded to eligible agencies for statewide and local program activities which address one or more of the above objectives and also include outreach and public education efforts designed to inform low-income individuals and displaced workers of the nutrition services available to them under the various federally-assisted nutrition programs. Of the amounts appropriated, 60 percent is for allotment by statutory formula to eligible agencies for statewide programs, and 40 percent is available for competitive awards to eligible agencies for local and statewide programs. (3) Projects must result in direct benefits targeted toward low-income individuals as defined in the most recent "Annual Update of Poverty Income Guidelines," published in the Federal Register and www.grants. gov. (4) Projects are normally funded for 1 year and each project will have an expiration date; however, at the Director's discretion, competitively-awarded grants may support projects for shorter or longer periods, i.e., up to 17 months. (5) States may not use their formula grant supplement for State-level administrative costs.

Who is eligible to apply...

(1) Formula Grants: Formula grants are awarded to Community Services Block Grant recipients in each of the 50 States, the District of Columbia, the Commonwealth of Puerto Rico, Guam the Virgin Islands, American Samoa, and the Northern Mariana Islands. (2) Direct Grants: The Secretary of Health and Human Services is authorized to make direct grants to State and local public and private nonprofit agencies with a demonstrated ability to successfully develop and implement nutrition-related program activities.

Eligible Applicant Categories:
Eligible Functional Categories:

Formula Grants: Formula grant awards are made to Community Services Block Grant recipients.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

(1) Formula Grants: None is required for the formula grant awards, since they are made as supplements to the existing Community Services Block Grant awards; however, if the intended use of funds is not consistent with its current block grant application, the State must submit an appropriate plan revision to OCS. All information and forms required to prepare a grant are published in the Federal Register. Copies of the program announcement are available from OCS Operations Center, 1815 North Fort Meyer Drive, Suite 300, Arlington, VA 22209, telephone 1800/281-9519, In addition, this announcement is accessible for reading or downloading at:http://www.acf. All applications for assistance under this program component must contain: (1) SF-424, Application for Federal Assistance; (2) SF-424A, Budget Information; (3) a program narrative, submitted in accordance with the following format: (a) analysis of need; (b) project design/work program; (c) organizational experience in program area; (d) management history; (e) staffing and resources; and (f) staff responsibilities; (4) SF-424B, Assurances-Non-Construction Programs; (5) Certification Regarding Drug Free Work place Requirements; (6) Certification Regarding Debarment, Suspension, and Other Responsibility Matters; (7) Certification Regarding Lobbying; and certification regarding environmental tobacco smoke.

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

(1) Formula Grants: OCS determines the amount to be awarded to States in accordance with the formula set forth in the Community Services Block Grant Act, as amended. (2) Direct Grants: The Director, Office of Community Services, Administration for Children and Families, DHHS, will make the final decision on all grant awards. Selection of applicants will be determined based on the review and rating criteria outlined in the Program Announcement.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...


(1) Formula Grants: None is applicable for formula grants. Grants are awarded anytime during the fiscal year in which the recipient submits his or her application. (2) Direct Grants: Applications must be submitted within the time frame published in the Federal Register and

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

(1) Formula Grants: Not applicable. (2) Direct Grants: From 60 to 90 days from the application deadline.

Preapplication Coordination

(1) Formula Grants: States are required to submit an annual application for the formula grant awards. (2) Direct Grants: The competitively-awarded grants are subject to the provisions of Title 45 CFR 74 and 92 and E.O. 12372. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or officials designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Applicants for funds are subject to the clearance procedures and requirements established by the States in which their projects will be conducted. Clearance action through the appropriate State clearinghouses must be initiated prior to or at the same time of submission of proposals to the Office of Community Services (OCS).

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.


Not applicable.

Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).


Not applicable.

Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

A project must be targeted to address the needs of a specific segment of low-income individuals or families. The official poverty line, as established by the Department of Health and Human Services is used as a criterion of eligibility.

About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Formula Grants

Allocations of money to States or their subdivisions in accordance with distribution formulas prescribed by law or administrative regulation, for activities of a continuing nature not confined to a specific project.

Direct Payments for Specified Use

Financial assistance from the Federal government provided directly to individuals, private firms, and other private institutions to encourage or subsidize a particular activity by conditioning the receipt of the assistance on a particular performance by the recipient. This does not include solicited contracts for the procurement of goods and services for the Federal government.

How much financial aid...

Range and Average of Financial Assistance

(1) Formula Grants: $715 to $363,440; $182,078; (2) Direct Grants: $50,000.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.


(Grants and Contracts) FY 03 $7,281,000; FY 04 est $7,238,042; and FY 05 est $0.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification


Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

Not applicable.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

97 grants were awarded awarded in FY 03. It is anticipated that 92 grants will be awarded for FY 2004.

Criteria for selecting proposals...

(1) Formula Grants: Based on a complete application which addressed the objectives contained in this submission. (2) The rating criteria for competitively-awarded direct grants are as follows: (a) analysis of needs (target area/population to be served, nature and extent of problem adequately described and documented); (b) adequacy of work program (specific, measurable goals appropriately related to needs, adequately described activities appropriately related to goals); (c) significant and beneficial impact (significantly improved or increased nutrition services for low-income individuals, significant leverage or mobilization of funds, the enhancement of existing outreach activity, and either addresses a one-time problem or can be continued with nonfederal resources); (d) implementation coordinated with other organizations to avoid duplication and improve service delivery; (e) ability of applicant to perform (successful past experience in operation nutrition-related activities, and quality of staff); and (f) adequacy of the proposed budget.

Assistance considerations...

Length and Time Phasing of Assistance

(1) Formula Grants: Formula grant awards are made for a specific grant period in the fiscal year; amounts unobligated by the State at the end of a grant period are not available for obligation after the expiration of the established grant period. (2) Direct Grants: Financial assistance made available under the competitive grant component will normally be for a 1-year period and each project will have an expiration date. However, at the discretion of the Director, Office of Community Services, Administration for Children and Families, shorter or longer project periods, i.e., up to 17 months, may be established.

Formula and Matching Requirements

(1) Formula Grants: Section 681 of the Community Services Block Grant (CSBG) Act, as amended (Public Law 97-35, as amended, 42 U.S.C. 9910) prescribes that, from 60 percent of the amount appropriated shall be awarded to eligible agencies for Statewide programs in each State in an amount which bears the same ratio to 60 percent of such appropriations as the low-income and unemployed populations of such State bear to the low-income and unemployed population of all the States. There is no matching requirement. (2) Direct Grants: Section 681 of the CSBG Act, as amended, provides that 40 percent of the amount appropriated be awarded as direct grants to eligible agencies for local and statewide programs. These awards are made on a competitive basis. There is no matching requirement.

A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...


(1) Formula Grants: States must prepare a final report on the use of formula grants of Community Food and Nutrition funds 90 days after the end of the grant period. (2) Direct Grants: Competitively-awarded direct grant recipients are required to file semi-annual financial and program progress reports and a final narrative report summarizing the activities and accomplishments of the project in relation to the work program approved by OCS.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.


In accordance with the provisions of OMB Circular No. A-133 (Revised June 27, 2003)" Audits of States, Local Governments and Non-Profit Organizations," Non-Federal entities that expend $300,000 ($500,000 for fiscal years ending after December 31, 2003) or more in a year in Federal awards shall have a single or program-specific audit conducted for that year in accordance with the provisions of this part. Non-Federal entities that expend less than $300,000 ($500,000 for fiscal years ending after December 31, 2003) a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in section .215(a), but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and General Accounting Office (GAO).

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).


(1) Formula Grants: States receiving formula grants are required to keep records sufficient to permit preparation of required reports and to permit tracing of funds to a level of expenditure adequate to insure that funds have not been spent unlawfully. (2) Direct Grants: Recipients of competitively-awarded direct grants are required to keep all financial and program reports necessary for program review and audit to insure that funds have been expended in accordance with grant terms and conditions. Records must be kept on file for at least 3 years.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.



Community Opportunities, Accountability, Training, and Educational Services Act of 1998, Section 681; Public Law 97-35, 42 U.S.C. 9910.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

(1) Formula Grants: the CSBG Act, as amended, and internal Information Memorandum. (2) Direct Grants: Office of Community Services, Program Announcement, notice of availability published in the Federal Register.

Contact information...

Web Sites
Regional Or Local Office

Not applicable.

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

(1) Formula Grants: Margaret Washnitzer, Director, Division of State Assistance,, on 202)401-9343; (2) Direct Grants: Catherine Rivers, crivers@,(202)401-5282 Division of Community Discretionary Programs, Office of Community Services, Administration for Children and Families, Department of Health and Human Services, 370 L'Enfant Promenade, SW., Washington, 20447.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: